Careers at Xylotek | Work in Timber

Xylotek seeks a dynamic Practice Administrator to support our wood design-and-construction business. We are an ambitious young company growing a team of makers, designers and consultants delivering advanced timber structures in the UK and internationally.

Who we seek:

The Practice Administrator will support our team in providing full administrative support for the operational management of the company, including responsibility for HR, office & facilities management, day-to-day financial management, and PR/outreach. The role is based in central Bristol at our office, working with both the team there and our remote workers in UK and internationally – thus providing a key central point of contact and coordination for the firm.

Summary of role requirements:

Carrying out all necessary administration activities to ensure the efficient and smooth running of the office and our remote activities.

Document management, filing and archiving systems

Managing the “universal diary” of the company with meeting dates etc.

Keeping stock of and ordering supplies when necessary.

Ad- Hoc PA for the senior management team.

Day to day finance support of- payments, payroll, invoicing, cash collection and financial reporting.

Assisting the project management, job tracking and contract management.

HR management including maintaining staff and company policies, records and management of recruitment processes.

Support of PR and marketing activities including organising events, conference attendance social media, case studies

IT systems management and support.

Managing inductions for new employees.

Ensuring all technical staff have adequate Personal Protective Equipment, induction and IT requirements sorted on commencement of employment.

Person Requirements

Essential

Excellent verbal communications and interpersonal skills;

Strong administrative and organisational skills;

Effective operating on multiple tasks under pressure;

Good sense of humor; well-mannered and self-motivated.

Desirable

Academic qualification and background appropriate for administrative management role

Knowledge of working in a busy technical / construction environment

Salary negotiable, dependant on skills and experience that can be brought to the role. Part-time / hybrid hours also considered.

Please send us your CV to careers@xylotek.co.uk

Xylotek is an equal opportunities employer.

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Who we seek:

We seek a skilled project estimator, passionate about innovation in wood architecture, with experience in the fields of architecture, engineering and construction. Experience of the UK and/or European engineered timber industry would be particularly valuable. You will be reviewing design and specification information to produce accurate tender estimates for projects and assisting the sales team with tenders. We value team collaboration so while there is flexibility to work from home, we expect regular time at the Office. This is an exciting time to join us as we bring on new exciting projects and start to grow our team to achieve our company vision and targets.

Please send expression of interest and your CV to  careers@xylotek.co.uk

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Summary of role requirements:

· Review tender documentations received from potential clients

· Produce an accurate bill of quantities from tender documents

· Approach the supply chain to obtain material and subcontract quotations

· Analyse, compare and negotiate any quotations received

· Produce project estimates using in-house software

· Produce project programmes for tender response

· Produce tender responses

· Maintain a record of component prices and square meterage rates to act as price guides- available to a sales team

· Liaising with both clients & subcontractors effectively

· Attending meetings to assist with completing tenders

· Overseeing other’s quotes where necessary

· Supporting the Sales Manager with Sales tasks as necessary

· Take measures from issued 3d models

· Build pricing using 3D modelling

Key Skills and Qualifications:

· Commercial construction background (structural timber industry is preferred)

· Good communicator with clients, potential clients and colleagues

· Be highly organised Data driven and experienced using metrics

· Understanding of commercial tendering process and procedures.

· Confident IT skills, proficient in the use of MS Office

· Have experience of 3D and BIM software

· Self-motivated and self-managing

· High level proficiency of IT is essential.

· Ability to prioritise and multi task multiple projects/tasks at any one time

· Able to work to tight and strict deadlines

· Ideally have experience of construction contract forms ie. JCT or NEC

· Be self-sufficient and collaborate with others to deliver great results

Hybrid working possibility depending on location

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